Office relocation is not a simple task. Here you are relocating the employees and all the valuable organization equipment, machinery, electronics, and other valuable items.
The most valuable thing is planning to facilitate the relocation of the organization stuff without much hassle. You will need to coordinate the business removalists, logistics, and plan to prevent hiccups during that day.
This article will talk about what you will have to consider before you relocate your office. Some of these things include:
It is office relocation, so it will require a lot of logistics to make sure you move safely and resume as fast as possible to avoid incurring a loss. Here are several things which you have to do such as;
Reviewing your lease:
You have to check if you are responsible for anything that might happen during the relocation to the property you are currently in. Will you have to pay a fee if you break the lease or not? These are a few questions you have to determine so that you can plan yourself.
Requesting for quotes:
You need to request quotes and sees which business removalists are within your budget and can deliver the services you need.
Set the budget:
You have to come up with a budget. Then allocate well every penny that will be used to facilitate the relocation process until you settle at the new office.
Selecting planning team:
You can involve the higher management personnel in your organization to be part of the planning team for the whole process.
Setting a moving date:
After you have made a reservation for the new office, you can know that the company is secure to relocate. Now you can set the relocation date and start the arrangement towards that day.
Alert your current property owner:
The moment you have set the relocation date, you can consider notifying your current property owner that you have a plan to terminate the lease you had with him.
You have to communicate to both your employees, investors, and any other stakeholder. You have to inform them and notify the individual who will take part in the relocation process. You have to state even the exact task they have to take before the deadline.
You can even form team members to accomplish a certain task and notify everyone of the part they will play in the whole process to meet the deadlines you have set.
Make sure you communicate externally with your investors, local partners, suppliers, and affiliates that you are relocating. Here, it would be best to plan how you can continue working with them in the new locality.
You have to review the special equipment and furniture to be used in the new office. Check if the special equipment has to be disassembled or can be carried to your new office.
You have to put things in order for the new office. Check if the new office is in order or require an interior designer to do decoration and landscaping for you.
The success of a business relocation will depend on the logistics and planning involved. Planning, delegating some duties, setting the budget, and working with the right business removalists are key to the whole process.
Doing the office mapping or arrangement for the new office also has to be planned before that day.